A typical Site Management Agreement will:
- Delineate the location in which fundraisers may work. This is usually very specific, containing instructions such as ’90 yards along High Street as far as junction with Main Road’ etc
- Specify which days of the week fundraisers may attend. The SMA might, for instance, preclude fundraisers from working on market day. Most SMAs allow fundraisers to attend three or four times a week.
- Specify how many fundraisers may attend. Depending on the size and layout of the location and the population density, most SMAs allow between three and six fundraisers.
- Include various other criteria and stipulations, such as whether or not bags may be left on the pavement, or whether a non-fundraising team leader is allowed to be present.
The PFRA then runs a diary that ensures only one charity turns up at any one time and operates according to the terms of the SMA and complies with the Institute of Fundraising Face-to-Face Activity Code of Fundraising Practice.
We have a basic SMA template along with completion guidelines, but the final agreements are the result of negotiations between PFRA and the council to tailor the SMA to the council’s specific requirements.